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For the People
Behind the Decision

Knowa. The board platform for pension trustees and the advisers who work with them.

Behind every board is a trustee making a decision, and a member who will one day live with it. Knowa keeps the evidence, history and collective knowledge of the scheme in live connection.

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Knowa Core

One governance record.

Knowa Core brings your documents, discussions, meetings and decisions together. Connected modules build on that record to support the work around it.

Collaboration Space.
The work between meetings.

Every discussion, vote, and decision threaded to the paper or policy it relates to. Trustees @mention, debate, and sign off between meetings. The discussion becomes the record.

Q2 covenant review Thread
P Phil (Chair)
Draft paper attached. @Sandy thoughts before we vote?
Vote · Commission Q2 review 5 / 5
Meeting Flow.
Pack → capture → minutes.

Meeting Flow is the work of the meeting itself: the pack assembled cohesively from Knowa and external content, trustees reading and annotating in advance, the discussion captured live, minutes drafted within the hour with actions already in the tracker.

1 · Pack → 2 · Verse → 3 · Minutes
Draft minutes · Q2 Investment SC
Trustees reviewed the LDI hedge ratio and agreed to maintain 85%. 3 actions logged, owners assigned.
Compliance Modules.
Every duty, evidenced.

Risk register, compliance register, action tracker, ESOG, Smart Vault, conflicts. Each module connects to the same record. Log a control once and refer to it wherever it is needed. Keep supporting evidence alongside your registers.

RR
Risk Register
14 active
CR
Compliance
All current
AT
Action Tracker
3 due this week
ES
ESOG
Reviewed Mar '26
SV
Smart Vault
25 documents
CF
Conflicts
2 declared

Every module connected to the same record. What's logged in one place is available in the Meeting Pack, the audit trail and Knowa Q.

Extend Knowa Core

Connected modules.

The risk register feeds the ORA. The action tracker flows from the minutes. The conflicts register gates the vote.

RR
Risk register

Live, versioned, visible. Every risk scored, owned, and reviewed on cycle, feeding the ORA and TPR General Code evidence automatically.

Sponsor covenantLow
Data / cyberHigh
AT
Action tracker

Every action from every minute, with owner, deadline, and audit trail. Created from Verse, closed in the thread, never forgotten.

Commission covenant reviewQ2
Owner: Chair · 3 comments
CR
Conflicts register

Declarations logged, reviewed, and visible to the board. Gates recusal on specific agenda items. Evidenced to the regulator at the press of a button.

Andy M · StandingUp to date
Next review: Jul 2026
CP
Trustee CPD

CPD tracked per trustee, cited to the paper or session it came from. When TPR asks "How do you ensure trustee knowledge?" the evidence is already there.

Phil (Chair)18 hrs YTD
Sandy14 hrs YTD

The duty was always to take account of every relevant factor. Finally, boards can.

Trust law tests reasonableness against context, so where a factor took disproportionate work it could reasonably be set aside. Not for lack of ambition. No trustee could hold decades of material in view at once, and neither could the board as a whole.

That constraint has collapsed. Thirty years of history is readable inside the time a board actually has. Powers located in a two-hundred-page deed in minutes. Precedent found before the decision, not remembered after it. Reasoning captured while the work happens.

A bridge supported by layers of records connects working life with retirement.
1,000+
schemes
From £3m to £25bn+ AuM. Boards trusted in full by the members not in the room.
£300bn
assets under governance
Trust boards, sub-committees, and professional trustees running material retirement savings, all on one platform.
3×
UK Pensions Tech Winner
2020, 2022, 2024. Built by and for UK pensions, deployed at the schemes that set the standard.

Who it's for

Whoever sits at the trustee table, Knowa puts the record in reach.

Professional trustees

Every scheme separate, every scheme searchable. One method across the whole book.

Lay and member-nominated trustees

Long papers summarised, source one click away. Contribute from the first meeting, not the fourth year.

Chairs

Every trustee reaches the same material. Every action tracked to closure.

Scheme secretaries

Packs from one place, not five. Minutes in minutes, not weeks.

Advisers

Advice against the full picture, cited to the scheme's own record. Complementary, never competing.

Sponsors and in-house teams

Reasoning captured as it happens. A record that survives turnover in every seat.

Knowa Q

When the record is connected, one question finds it all.

Knowa Q reads across the entire scheme record. Trust deed, SIP, valuations, minutes, covenant, risk register, conflicts. Ask it anything. Get an answer grounded in your own documents, cited to the paper or minute it came from.

Answers with sources you can check. The chair's "when did we last review that?" is one question away, not one search party. Knowa Q is here to support the expertise and judgement of the board. Never to replace it.

Ask Knowa Knowa Q
When did we last review the LDI mandate? Knowa Q
From the scheme's record: The LDI mandate was last formally reviewed at the Q1 2026 Investment Sub-Committee on 18 March. Trustees agreed to maintain the hedge ratio at 85%. Next review scheduled Q1 2027.
Source Q1 Investment SC minutes · 18 Mar 2026

Keep the evidence for board reviews and regulatory reporting connected.

Security

Held securely. Read intelligently. Built for UK pensions.

ISO 27001 certified infrastructure
UK-based data hosting
Enterprise-grade encryption (TLS 1.3 + AES-256)
Role-based access controls
★★★★★
Pension Scheme · £1bn+

"As Chair, I have come to see it as invaluable. It's the portal I reach for first, and the one I would not want to be without."

Phil · Chair of Trustees
★★★★★
Professional Trustee Firm

"Greatly enhances my ability to run meetings, collaborate with colleagues, record decisions and store documentation."

Sandy · Partner

White-glove onboarding

Around 30 minutes to set up.
Operational on day one.

We handle setup with you, help bring across your documents and show your team how to get started. You have a working space on day one, with a real person supporting you.

  1. You bring the essentials

    Tell us who needs access, their roles and what you want to work on first. Bring the documents for your next meeting or review.

  2. We get you set up

    Your Knowa contact sets up your space with you, helps import the initial documents and configures permissions for your team.

  3. Your team gets to work

    A short walkthrough covers finding documents, sharing a discussion and recording an action. You can start preparing your first meeting that day.

Several boards or an advisory firm? Start with your first working space, then roll out the remaining organisations with a managed migration and training plan. Historic records can move across in stages while your team is already using Knowa.

Pricing

Sized to your scheme. Nothing more.

Four tiers, priced on scheme membership. Unlimited trustees. Everything included. No per-seat maths, no surprises at renewal.

Under 1,000
members
£2,100
per year
Book a demo
1,000 to 5,000
members
£5,450
per year
Book a demo
5,000 to 25,000
members
£9,950
per year
Book a demo
Over 25,000
members
POA
bespoke terms
Contact us
Planned · Automated governance workflows

Help with the follow-up work.

We are developing workflows to suggest tasks when guidance changes and prepare policy updates for review. Automated regulatory alerts, draft policy updates and cross-board checks are planned, not available in the current platform. Your team continues to review guidance and decide what action to take.

Discuss planned features and availability with us before including them in your requirements.

Frequently asked

Pension trustee governance software, answered.

What is pension trustee governance software?
Pension trustee governance software gives a trustee board one secure home for everything it needs to govern the scheme: meeting packs, minutes, decisions, actions, and risks. It is different from administration or actuarial platforms, which manage members and benefits, governance software manages the board's own work. Knowa is built specifically for UK trustee boards and their advisers, with a defensible record aligned to the TPR General Code.

How is Knowa different from a board portal?
A board portal distributes the meeting pack. Knowa captures the whole governance cycle, the papers, the discussion around them, the decision, the resulting actions, and the audit trail, as structured, queryable data. Ask Knowa Q what the board agreed about the SIP and it answers from your own record, with sources cited.

Can Knowa draft trustee meeting minutes?
Yes. Knowa Verse drafts minutes from the meeting itself, grounded in the pack and the discussion, ready for the scheme secretary to review and the chair to approve. Nothing is published without human sign-off, and every draft stays inside your ISO 27001 certified environment.

What does a scheme secretary use Knowa for?
Scheme secretaries run the whole meeting cycle in Knowa: assembling and distributing packs, tracking actions between meetings, drafting minutes with Knowa Verse, and answering trustee and adviser queries from the record with Knowa Q. One secretary, several schemes, one platform, without the version-control anxiety.

What happens to our records when a scheme winds up?
The governance record outlives the scheme. Knowa Archive preserves the complete, searchable record, packs, minutes, decisions, correspondence, after wind-up or buy-out, so trustees can meet their post-wind-up retention duties and answer questions years later.

Is Knowa secure enough for pension scheme data?
Knowa is ISO 27001 certified with UK-based data hosting, TLS 1.3 and AES-256 encryption, role-based access, and full audit logs. Boards governing £300bn+ of assets run on Knowa, and your data is never used to train AI models. Read more on the security page.

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Govern in full, on every appointment.

The evidence, the history and the collective knowledge of your scheme, in reach for every trustee.

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