For the People
Behind the Decision

Knowa. The board platform for governors, clerks and the trusts they serve.

Every governing board decision is made for pupils who will never sit in the meeting. Knowa keeps the evidence, history and collective knowledge behind it in live connection, and within reach.

Knowa Core

One governance record.

Knowa Core brings your documents, discussions, meetings and decisions together. Connected modules build on that record to support the work around it.

Smart Vault.
One home for the school.

Statutory policies, Scheme of Delegation, Pupil Premium strategy, minutes, link governor reports, training records. Versioned, permissioned, Ofsted-ready.

SP
Safeguarding Policyv4.2
KC
KCSIE 2025Active
SF
SFVS / ATH ReturnFY25
SD
School Dev. Planv3.1
Collaboration Space.
The work between meetings.

Every discussion, vote, and decision threaded to the paper or policy it relates to. Trustees @mention, debate, and sign off between meetings. The discussion becomes the record.

Safeguarding policy update Thread
R Rachel (Chair)
Draft paper attached. @James thoughts before we vote?
Vote · Approve updated policy 9 / 9
Meeting Flow.
Pack → capture → minutes.

Meeting Flow is the work of the meeting itself: the pack assembled cohesively from Knowa and external content, members reading and annotating in advance, the discussion captured live, minutes drafted within the hour with actions already in the tracker.

1 · Pack → 2 · Verse → 3 · Minutes
Draft minutes · Autumn Term FGB
Governors approved updated safeguarding policy. 5 actions logged.

Clerks to Governors

Minutes in the hour. Policy cycles tracked. Induction packs one click away.

CEOs of Trusts

Every school's compliance at a glance. One view for the trust board, not fifteen updates.

Chairs of Trust Boards

Every LGB, committee and school in one workspace. Oversight without the inbox.

Extend Knowa Core

Connected modules.

The risk register feeds the SFVS. The action tracker flows from the minutes. The CPD log cites the training session. The link governor reports feed the Ofsted evidence.

RR
Risk register

Safeguarding, financial, staffing, reputational risks. Scored, owned, reviewed on cycle. Feeds the SFVS and Ofsted evidence without a separate project.

SafeguardingLow
Pupil numbersMedium
AT
Action tracker

Every action from every minute, with owner, deadline, and audit trail. Created from Verse, closed in the thread, never forgotten in the clerk's inbox.

Review SDP mid-yearMar
Owner: Chair · 2 comments
LG
Link governor reports

Each link governor's visits, findings, and challenges: logged in one place, cited in the right minutes, assembled for Ofsted without a last-minute scramble.

James · Safeguarding3 visits
Next: SEND visit · Feb
CP
Governor induction & CPD

Induction pack one click away for every new governor. KCSIE and mandatory training tracked per person. Skills matrix maintained continuously.

KCSIE 2025 · all staff98%
Priya · New governorDay 5
TO
Trust overview · MAT

For MAT boards: compliance status, statutory returns, and open risks across every school in the trust. Where's a policy out of date? Which LGB is overdue a minute? One glance.

St Mary's PrimaryOn track
Oakwood PrimaryAction

Give governors the records behind the decisions.

Governors rotate. KCSIE updates every September. Ofsted calls without warning. The clerk holds the thread, mostly in a shared drive and mostly in their head.

Knowa holds the full record of the board's governance. Policies, statutory returns, minutes, training, link governor reports. When Ofsted asks how you know the school is safe, the evidence is already assembled.

Governors hold a canopy of connected papers above pupils in a school courtyard.
~25%
annual governor turnover
A quarter of governors change every year. The record does not.
48 hrs
Ofsted notice · standard
Two days to show three years of evidence. Keep the supporting records together throughout the term.
Records
for governor reviews
Keep policies, meeting minutes and actions together for governors to review.

Knowa Q

When the record is connected, one question finds it all.

Knowa Q reads across the entire record. Statutory policies, KCSIE updates, minutes, link governor reports, SFVS, pupil premium strategy, risk register. Ask it anything. Get an answer grounded in your own documents, cited to the paper or minute it came from.

Answers with sources you can check. Ofsted-ready. KCSIE-cited. DfE Handbook-aligned. The chair's "when did we approve that?" is one question away, not one search party.

Ask Knowa Knowa Q
When did we last review the safeguarding policy? Knowa Q
From the school's record: The safeguarding policy was last formally reviewed at the Autumn Term full governing body meeting. Governors approved updates to reporting lines and annual training frequency. Next review: September 2026.
Source Autumn Term FGB minutes

Keep the evidence for board reviews and regulatory reporting connected.

Security

Held securely. Read intelligently. Built for UK schools.

ISO 27001 certified infrastructure
UK-based data hosting
Enterprise-grade encryption (TLS 1.3 + AES-256)
Role-based access controls
★★★★★
School

"An exceptional productivity tool"

Bernard M · Chairman
★★★★★
School

"Efficient and Secure Collaboration for Board made accessible for Nonprofits"

Thomas P · CFO

White-glove onboarding

Around 30 minutes to set up.
Operational on day one.

We handle setup with you, help bring across your documents and show your team how to get started. You have a working space on day one, with a real person supporting you.

  1. You bring the essentials

    Tell us who needs access, their roles and what you want to work on first. Bring the documents for your next meeting or review.

  2. We get you set up

    Your Knowa contact sets up your space with you, helps import the initial documents and configures permissions for your team.

  3. Your team gets to work

    A short walkthrough covers finding documents, sharing a discussion and recording an action. You can start preparing your first meeting that day.

Several boards or an advisory firm? Start with your first working space, then roll out the remaining organisations with a managed migration and training plan. Historic records can move across in stages while your team is already using Knowa.

Pricing

Talk to us about pricing for your organisation.

Every deployment is scoped to your structure, user count, and integration needs. We'll walk you through the options and tailor a proposal to your board's requirements.

Contact us for pricing →
Planned · Automated governance workflows

Help with the follow-up work.

We are developing workflows to suggest tasks when guidance changes and prepare policy updates for review. Automated regulatory alerts, draft policy updates and cross-board checks are planned, not available in the current platform. Your team continues to review guidance and decide what action to take.

Discuss planned features and availability with us before including them in your requirements.

Govern in full, for every pupil.

See how governing boards keep the record, and the promise, when the people change.

Book a demo →