AI board meeting software helps a board prepare for, run, and record its meetings, using AI to draft the minutes, capture the actions, and make the whole record searchable. Knowa does all of that, and then goes a step further: instead of storing the meeting pack as a PDF, it structures every decision, risk, and action as connected data, which is precisely what makes the AI useful rather than decorative.

What AI board meeting software should do — the full board cycle

Done properly, it covers the whole cycle a board runs, not just the minute-taking at the end:

  • Match the board's structure with collaboration groups for each committee, sub-committee, and adviser, so discussion happens in the right place and on the record.
  • Assemble and distribute meeting packs from the document vault — version-controlled, secure, and linked to the papers they contain.
  • Draft the minutes automatically, with decisions and actions already captured, so the secretary reviews instead of writing from scratch.
  • Track compliance as it happens — risk register, action tracker, conflicts, and CPD, connected to the decisions that drive them.
  • Answer questions across the record in plain English, cited to the source paper or minute.
  • Keep everything secure and evidence-ready, with a complete, timestamped audit trail.

Knowa does all of this on one platform. Three parts of that cycle deserve a closer look: the operational layer, and the two AI capabilities at its core.

Collaboration, packs, and compliance — on one record

Collaboration groups that match your governance

Committees, sub-committees, and advisers each get a space that mirrors how the board actually works. Discussions, @mentions, votes, and sign-offs happen in context and are captured as part of the permanent record, instead of scattering across email and chat.

Meeting packs, assembled from the record

Build the board pack from the document vault, version-controlled and distributed securely, with every paper staying linked to the decisions and minutes it informs — so the pack is part of the governance record, not a one-off PDF.

Compliance as a by-product, not a spreadsheet

Risk register, action tracker, conflicts of interest, and CPD live as connected modules. A decision creates an action, updates a risk, and cites a paper — so compliance evidence is a live output of how the board works, not a separate file someone has to maintain.

Knowa Verse: AI-drafted board minutes

Knowa Verse turns the meeting into a structured draft. It produces minutes with the decisions recorded, the actions assigned, and the papers cited, ready for the chair or scheme secretary to review and finalise. The work shifts from drafting to checking, recovering hours every meeting cycle, and the resulting minutes are consistent, complete, and linked to the documents they reference.

Knowa Q: ask your board record anything

Knowa Q answers plain-English questions across your documents, minutes, discussions, and decisions, for example "When did we last review the investment strategy, and what was the rationale?" Every answer is cited to the specific paper or minute and grounded only in your board's own record. A trustee joining a board with a decade of history inherits a navigable institutional memory, not a folder. Crucially, the AI never answers from general knowledge: if it isn't in your record, it doesn't appear in the answer.

Beyond the board portal

Most products in this category are board portals: they digitise the meeting pack. The unit of value is the PDF. That is useful, but it is also the ceiling, because AI bolted onto a pile of documents can only ever summarise documents.

Knowa is built the other way round. The unit of value is the decision, the risk, the action, each captured as structured, queryable data with a permanent record. A decision in a meeting creates an action, updates a risk, cites a paper, and lands in the minutes, automatically. That governance-native data model is what lets Verse and Q do real work, and it is the difference between AI board meeting software that demos well and AI that holds up three years later when a regulator asks for the evidence.

The distinction

A board portal digitises the meeting pack. Knowa structures the governance record itself, which is what makes the AI worth having.

How Knowa compares to a traditional board portal

  • Board portals (Diligent, OnBoard, BoardEffect, Nasdaq Boardvantage) centre on the pack: agenda, documents, distribution. AI features summarise those documents.
  • Knowa runs the whole cycle on one record — collaboration groups, meeting packs, compliance modules, AI-drafted minutes, and cited Q&A — with decisions, risks, actions, conflicts, and CPD as connected data the AI reads across.

If you want a fuller treatment of the category, see our guide to what board governance software is.

Built for boards that carry real accountability

Knowa is used by over 1,000 boards governing more than £300bn in assets, and has been named UK Pensions Tech Provider of the Year three times. It serves pension trustee boards, charities, schools and multi-academy trusts, family offices, and corporate boards, each with the regulatory context built in. It is ISO 27001 certified with UK-based hosting, TLS 1.3 and AES-256 encryption, role-based access, and full audit logs, and it is independently rated 4.9 / 5 across verified reviews on Capterra and Software Advice.

Frequently asked questions

Does Knowa draft board minutes with AI?

Yes. Knowa Verse generates draft minutes from your meeting, with decisions and actions already captured. Your secretary reviews and finalises rather than writing from scratch.

Can AI answer questions about past board meetings?

Yes. Knowa Q answers plain-English questions across your documents, minutes, and decisions, with every answer cited to the source paper or minute and grounded only in your board's own record.

Is Knowa a board portal?

No. A board portal digitises the meeting pack. Knowa structures the governance record itself, with every decision, risk, and action as connected, queryable data, which is what lets AI do useful work on it.

Is AI board minute-taking secure?

Knowa is ISO 27001 certified with UK-based hosting, TLS 1.3 and AES-256 encryption, and role-based audit logs. Its AI is grounded in your own data and cited to source, not generated from general knowledge.

Which boards use Knowa?

Pension trustee boards, charities, schools and multi-academy trusts, family offices, and corporate boards, over 1,000 boards governing more than £300bn in assets.