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For the People
Behind the Decision

Knowa. The board platform for charity trustees and the teams around them.

Every trustee decision is made for someone the charity exists to serve. Knowa keeps the evidence, history and collective knowledge behind it in live connection, and within reach.

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Knowa Core

One governance record.

Knowa Core brings your documents, discussions, meetings and decisions together. Connected modules build on that record to support the work around it.

Smart Vault.
One home for the not-for-profit.

Articles, policies, minutes, risk register, conflicts, reserves. Versioned, permissioned, audit-ready. The Chair moves on; the record stays.

GD
Articles of Associationv3.1
SP
Safeguarding PolicyMar '26
RP
Reserves Policyv2.0
AR
Annual Report FY25Filed
Collaboration Space.
The work between meetings.

Every discussion, vote, and decision threaded to the paper or policy it relates to. Trustees @mention, debate, and sign off between meetings. The discussion becomes the record.

Reserves policy review Thread
J Jane (Chair)
Draft paper attached. @Sally thoughts before we vote?
Vote · 6-month reserves target 7 / 7
Meeting Flow.
Pack → capture → minutes.

Meeting Flow is the work of the meeting itself: the pack assembled cohesively from Knowa and external content, members reading and annotating in advance, the discussion captured live, minutes drafted within the hour with actions already in the tracker.

1 · Pack → 2 · Verse → 3 · Minutes
Draft minutes · Q4 board
Trustees agreed 6-month reserves target. 4 actions logged, owners assigned.

Trustees

Read the pack on the train. Ask what the board decided in 2023 and get the minutes back.

Chief Executives

Brief the board once, properly. Hours back to the mission.

Company Secretaries

Minutes in the hour. Induction one click away. Filings, policies and conflicts in one place.

Extend Knowa Core

Connected modules.

The risk register feeds the annual report. The action tracker flows from the minutes. The CPD log cites the induction paper. The safeguarding incident log gates trustee oversight.

RR
Risk register

Live, versioned, visible. Each risk scored, owned, and reviewed on cycle, feeding the trustees' annual statement and the Charity Commission return.

SafeguardingLow
Funder concentrationMedium
AT
Action tracker

Every action from every minute, with owner, deadline, and audit trail. Created from Verse, closed in the thread, never forgotten in an inbox.

Review reserves policyMar
Owner: Chair · 2 comments
CR
Conflicts register

Declarations logged, reviewed, and visible to the board. Gates recusal on specific agenda items. CC3-aligned without a separate project.

Michael · StandingUp to date
Next review: annual
CP
Trustee induction & CPD

Induction pack one click away for every new trustee. CPD tracked per person, cited to the paper or session it came from. Board skills matrix maintained automatically.

Amelia · New trusteeDay 3
Board CPD · YTD84 hrs
TO
Trustee onboarding

The new trustee arrives, gets access, and reads the full context in their own time. Articles summarised, open actions surfaced, last four sets of minutes collated. Ready to contribute from day one.

Welcome, Amelia
3 of 4 induction items complete. CC3 training due July.

Trustees change. The charity’s record should stay.

A board decides on behalf of people it will rarely meet. That is why the duties exist. And yet trustees rotate every few years, each inheriting little of what came before.

Knowa holds the charity's complete record. A new trustee reads the full context in their own time. When one leaves, the memory stays. The board grows wiser instead of starting over.

An open ledger connects incoming and outgoing trustees with the community their charity serves.
25%
annual trustee turnover
A quarter of trustees change every year. The record does not.
1,000+
boards governed
From community groups to national foundations.
Records
for trustee reviews
Keep papers, decisions and supporting evidence together for your trustees.

Knowa Q

When the record is connected, one question finds it all.

Knowa Q reads across the entire record. Articles, policies, minutes, risk register, reserves, safeguarding, conflicts, CPD. Ask it anything. Get an answer grounded in your own documents, cited to the paper or minute it came from.

Answers with sources you can check. CC3 queries answered. Funder questions addressed. The chair's "when did we agree that?" is one question away, not one search party.

Ask Knowa Knowa Q
What's our reserves policy? Knowa Q
From the not-for-profit's record: The board agreed a reserves target of 6 months of unrestricted operating cost at the November 2024 meeting, following the risk review. Current level: 5.8 months. Next review due November 2026.
Source Nov 2024 board minutes

Keep the evidence for board reviews and regulatory reporting connected.

Security

Held securely. Read intelligently. Built for UK not-for-profits.

ISO 27001 certified infrastructure
UK-based data hosting
Enterprise-grade encryption (TLS 1.3 + AES-256)
Role-based access controls

White-glove onboarding

Around 30 minutes to set up.
Operational on day one.

We handle setup with you, help bring across your documents and show your team how to get started. You have a working space on day one, with a real person supporting you.

  1. You bring the essentials

    Tell us who needs access, their roles and what you want to work on first. Bring the documents for your next meeting or review.

  2. We get you set up

    Your Knowa contact sets up your space with you, helps import the initial documents and configures permissions for your team.

  3. Your team gets to work

    A short walkthrough covers finding documents, sharing a discussion and recording an action. You can start preparing your first meeting that day.

Several boards or an advisory firm? Start with your first working space, then roll out the remaining organisations with a managed migration and training plan. Historic records can move across in stages while your team is already using Knowa.

Pricing

Sized to your not-for-profit. Priced so it isn't a barrier.

To receive your personalised quote, answer four quick questions here.

Prefer to discuss your requirements? Book a call with us here.

Planned · Automated governance workflows

Help with the follow-up work.

We are developing workflows to suggest tasks when guidance changes and prepare policy updates for review. Automated regulatory alerts, draft policy updates and cross-board checks are planned, not available in the current platform. Your team continues to review guidance and decide what action to take.

Discuss planned features and availability with us before including them in your requirements.

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Govern in full, for the people you serve.

Keep the record available when board members and colleagues change.

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