UK US
Book a demo

Give your trustees the context they came to contribute.

Good governance isn't the mission. It's what protects it.

Your trustees joined to contribute judgement, not to hunt for last quarter's minutes. Knowa answers before they have to ask.

Book a demo See how it works

See pricing

From your not-for-profit's record: Last reviewed at the September board meeting. Trustees approved updates to reporting lines and training frequency.
  • Source: Sept board minutes
  • Owner: Safeguarding Lead
  • Next review: Sept 2026
Articles of Association
v3.1 · 2023
Current
Safeguarding Policy
Mar '26
Current
Reserves Policy
v2.0 · 2024
Review due
Annual Report & Accounts
FY25 · filed
Current

Not-for-profits don't have a commitment problem. They have a continuity problem.

The Pain: Trustees rotate every few years, each bringing their own judgement but inheriting little institutional memory. By the time they're up to speed, they're on their way out, and the new cohort starts from scratch.

The Solution: Knowa holds the board's complete record. When a trustee joins, they read the full context on their own time. When one leaves, the memory stays. The board grows older and wiser instead of starting over.

K Your not-for-profit · one record Live
A Articles of association v3.1
SP Safeguarding policy Mar '26
M Minutes & decisions Current
RP Reserves policy v2.0
AR Annual report & accounts FY25 filed
R Risk & conflicts Tracked
25%
annual trustee turnover
Most not-for-profit boards lose a quarter of their trustees every year. Knowa is the institutional memory that doesn't walk out the door with them.
1,000+
boards governed
From local community groups to national foundations. Serious not-for-profit trustees run on Knowa.
CC3
aligned from day one
Evidence of trustee duties, induction, CPD, and prudent process. Structured from how your board actually works.

Three parts. One not-for-profit record.

Built for the way volunteer boards actually work: read on the train, ask on the go, leave a defensible trail without trying.

Smart Vault.
One home for the not-for-profit.

Articles, policies, minutes, risk register, conflicts, reserves. Versioned, permissioned, audit-ready. The Chair moves on; the record stays.

GD
Articles of Associationv3.1
SP
Safeguarding PolicyMar '26
RP
Reserves Policyv2.0
AR
Annual Report FY25Filed
Collaboration Space.
The work between meetings.

Every discussion, vote, and decision threaded to the paper or policy it relates to. Trustees @mention, debate, and sign off between meetings. The discussion becomes the record.

Reserves policy review Thread
J Jane (Chair)
Draft paper attached. @Sally thoughts before we vote?
Vote · 6-month reserves target 7 / 7
Meeting Flow.
Pack → capture → minutes.

Meeting Flow is the work of the meeting itself: the pack assembled cohesively from Knowa and external content, members reading and annotating in advance, the discussion captured live, minutes drafted within the hour with actions already in the tracker.

1 · Pack → 2 · Verse → 3 · Minutes
Draft minutes · Q4 board
Trustees agreed 6-month reserves target. 4 actions logged, owners assigned.

Trustees

Read the pack on the train. Ask questions between meetings. Find the answer to "what did we decide in 2023?" in seconds.

Chief Executives

Brief the board once, properly. Keep every paper in context. Spend less time on governance admin, more on the mission.

Company Secretaries

Minutes drafted in the hour. Onboarding packs one click away. Filings, policies, and conflicts in one defensible place.

Connected Governance · the intelligence

When the record is connected, one question finds it all.

Knowa Q reads across the entire record. Articles, policies, minutes, risk register, reserves, safeguarding, conflicts, CPD. Ask it anything. Get an answer grounded in your own documents, cited to the paper or minute it came from.

No searching. No guessing. No hallucination. CC3 queries answered. Funder questions addressed. The chair's "when did we agree that?" is one question away, not one search party.

Ask Knowa Knowa Q
What's our reserves policy? Ask
From the not-for-profit's record: The board agreed a reserves target of 6 months of unrestricted operating cost at the November 2024 meeting, following the risk review. Current level: 5.8 months. Next review due November 2026.
Source Nov 2024 board minutes

Connected Governance · live Modules

Not just documents. Connected Modules that talk to each other.

The risk register feeds the annual report. The action tracker flows from the minutes. The CPD log cites the induction paper. The safeguarding incident log gates trustee oversight.

RR
Risk register

Live, versioned, visible. Each risk scored, owned, and reviewed on cycle, feeding the trustees' annual statement and the Charity Commission return.

SafeguardingLow
Funder concentrationMedium
AT
Action tracker

Every action from every minute, with owner, deadline, and audit trail. Created from Verse, closed in the thread, never forgotten in an inbox.

Review reserves policyMar
Owner: Chair · 2 comments
CR
Conflicts register

Declarations logged, reviewed, and visible to the board. Gates recusal on specific agenda items. CC3-aligned without a separate project.

Michael · StandingUp to date
Next review: annual
CP
Trustee induction & CPD

Induction pack one click away for every new trustee. CPD tracked per person, cited to the paper or session it came from. Board skills matrix maintained automatically.

Amelia · New trusteeDay 3
Board CPD · YTD84 hrs
TO
Trustee onboarding

The new trustee arrives, gets access, and reads the full context on their own time. Articles summarised, open actions surfaced, last four minutes collated. Ready to contribute from day one.

Welcome, Amelia
3 of 4 induction items complete. CC3 training due July.

CC3, safeguarding, annual reporting. Evidenced from how you actually work.

Security

Enterprise-grade security, built for UK not-for-profits.

ISO 27001 certified infrastructure
UK-based data hosting
Enterprise-grade encryption (TLS 1.3 + AES-256)
Role-based access controls

Pricing

Sized to your not-for-profit. Priced so it isn't a barrier.

To receive your personalised quote, answer four quick questions here.

Prefer to discuss your requirements? Book a call with us here.

On the horizon · Autonomous Governance

When the record is live, the governance runs itself.

A safeguarding policy review fires on its annual cycle. A reserves threshold alerts the Chair. A Charity Commission update drafts the board paper. Trustees sign off on judgement, not admin. The hours go back to the mission.

Your trustees came to serve. Let them.

See how Knowa moves the hours from governance admin back to the mission.

Book a demo →