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Give your trustees the context they came to contribute.

Good governance isn't the mission. It's what protects it.

Your trustees joined to contribute judgement, not to hunt for last quarter's minutes. Knowa answers before they have to ask.

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From your charity's record: Last reviewed at the September board meeting. Trustees approved updates to reporting lines and training frequency.

Source: Sept board minutes
Owner: Safeguarding Lead
Next review: Sept 2026

Articles of Association

v3.1 · 2023

Current

Safeguarding Policy

Mar '26

Current

Reserves Policy

v2.0 · 2024

Review due

Annual Report & Accounts

FY25 · filed

Current

Charities don't have a commitment problem. They have a continuity problem.

The Pain: Trustees rotate every few years, each bringing their own judgement but inheriting little institutional memory. By the time they're up to speed, they're on their way out, and the new cohort starts from scratch.

The Solution: Knowa holds the board's complete record. When a trustee joins, they read the full context on their own time. When one leaves, the memory stays. The board grows older and wiser instead of starting over.

K Your charity · one record Live

A Articles of association v3.1

SP Safeguarding policy Mar '26

M Minutes & decisions Current

RP Reserves policy v2.0

AR Annual report & accounts FY25 filed

R Risk & conflicts Tracked

25%

annual trustee turnover

Most charity boards lose a quarter of their trustees every year. Knowa is the institutional memory that doesn't walk out the door with them.

1,000+

boards governed

From local community groups to national foundations. Serious charity trustees run on Knowa.

CC3

aligned from day one

Evidence of trustee duties, induction, CPD, and prudent process. Structured from how your board actually works.

Three parts. One charity record.

Built for the way volunteer boards actually work: read on the train, ask on the go, leave a defensible trail without trying.

Smart Vault.

One home for the charity.

Articles, policies, minutes, risk register, conflicts, reserves. Versioned, permissioned, audit-ready. The Chair moves on; the record stays.

Articles of Associationv3.1

Safeguarding PolicyMar '26

Reserves Policyv2.0

Annual Report FY25Filed

Collaboration Space.

The work between meetings.

Every discussion, vote, and decision threaded to the paper or policy it relates to. Trustees @mention, debate, and sign off between meetings. The discussion becomes the record.

Reserves policy review Thread

J Jane (Chair)

Draft paper attached. @Sally thoughts before we vote?

Vote · 6-month reserves target 7 / 7

Meeting Flow.

Pack → capture → minutes.

Assemble the Meeting Pack from the vault. Members read and annotate before the meeting. Knowa Verse captures the discussion. Minutes draft in the hour, with actions already in the tracker.

1 · Pack → 2 · Verse → 3 · Minutes

Draft minutes · Q4 board
Trustees agreed 6-month reserves target. 4 actions logged, owners assigned.

Trustees

Read the pack on the train. Ask questions between meetings. Find the answer to "what did we decide in 2023?" in seconds.

Chief Executives

Brief the board once, properly. Keep every paper in context. Spend less time on governance admin, more on the mission.

Company Secretaries

Minutes drafted in the hour. Onboarding packs one click away. Filings, policies, and conflicts in one defensible place.

Connected Governance · the intelligence

When the record is connected, one question finds it all.

Knowa Q reads across the entire record. Articles, policies, minutes, risk register, reserves, safeguarding, conflicts, CPD. Ask it anything. Get an answer grounded in your own documents, cited to the paper or minute it came from.

No searching. No guessing. No hallucination. CC3 queries answered. Funder questions addressed. The chair's "when did we agree that?" is one question away, not one search party.

Ask Knowa Knowa Q

What's our reserves policy? ⚡ Ask

From the charity's record: The board agreed a reserves target of 6 months of unrestricted operating cost at the November 2024 meeting, following the risk review. Current level: 5.8 months. Next review due November 2026.

📄 Source Nov 2024 board minutes

Connected Governance · live Modules

Not just documents. Connected Modules that talk to each other.

The risk register feeds the annual report. The action tracker flows from the minutes. The CPD log cites the induction paper. The safeguarding incident log gates trustee oversight.

Risk register

Live, versioned, visible. Each risk scored, owned, and reviewed on cycle, feeding the trustees' annual statement and the Charity Commission return.

SafeguardingLow

Funder concentrationMedium

Action tracker

Every action from every minute, with owner, deadline, and audit trail. Created from Verse, closed in the thread, never forgotten in an inbox.

Review reserves policyMar

Owner: Chair · 2 comments

Conflicts register

Declarations logged, reviewed, and visible to the board. Gates recusal on specific agenda items. CC3-aligned without a separate project.

Michael · StandingUp to date

Next review: annual

Trustee induction & CPD

Induction pack one click away for every new trustee. CPD tracked per person, cited to the paper or session it came from. Board skills matrix maintained automatically.

Amelia · New trusteeDay 3

Board CPD · YTD84 hrs

Trustee onboarding

The new trustee arrives, gets access, and reads the full context on their own time. Articles summarised, open actions surfaced, last four minutes collated. Ready to contribute from day one.

Welcome, Amelia

3 of 4 induction items complete. CC3 training due July.

CC3, safeguarding, annual reporting. Evidenced from how you actually work.

Security

Enterprise-grade security, built for UK charities.

ISO 27001 certified infrastructure

UK-based data hosting

Enterprise-grade encryption (TLS 1.3 + AES-256)

Role-based access controls

Pricing

Talk to us about pricing for your organisation.

Every deployment is scoped to your structure, user count, and integration needs. We'll walk you through the options and tailor a proposal to your board's requirements.

On the horizon · Autonomous Governance

When the record is live, the governance runs itself.

A safeguarding policy review fires on its annual cycle. A reserves threshold alerts the Chair. A Charity Commission update drafts the board paper. Trustees sign off on judgement, not admin. The hours go back to the mission.

Your trustees came to serve. Let them.

See how Knowa moves the hours from governance admin back to the mission.

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