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Governance for the families behind the wealth.

Board. Executive. Family. Three spaces, one platform.

Family offices run on three layers of governance at once, and rarely in the same place. Knowa gives each its own secure space, and a single intelligence layer that never crosses the lines.

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From the board's record: Approved at the November 2024 meeting. Distributions capped at 3% of NAV, reviewed annually alongside the IPS.

Source: Nov '24 board minutes
Owner: Group CFO
Next review: Nov 2025

Shareholder Agreement

v2.1 · 2024

Current

Investment Policy Statement

2025

Current

Family Charter

v3.0

Review due

Board Minutes · Nov '24

Ratified

Current

Family offices don't lack governance. They lack a platform that respects its layers.

The Pain: Board materials sit on one shared drive, exec papers on another, family communications in email threads and WhatsApps. Confidentiality is assumed, rarely engineered. When the General Counsel or the Chair moves on, institutional memory moves with them.

The Solution: Knowa engineers it. The Board, the Executive Committee, and each Family group each get their own ringfenced space: members, documents, permissions, and intelligence. Everything in the right place, visible only to the right people. The record stays when the people change.

K The holding company · one record Live

SA Shareholder agreement v2.1

IPS Investment policy statement 2025

FC Family charter v3.0

M Board minutes & resolutions Current

RR Risk & conflicts register Tracked

DP Distribution policy Nov '24

3 layers

ringfenced by design

Board, Executive Committee, and each Family group, fully separated. No cross-space visibility, ever.

1,000+

governance spaces on Knowa

Pension boards, charities, FTSE 100 committees, and the family offices that sit behind them. Serious fiduciaries run on Knowa.

ISO 27001

certified · UK-hosted

Enterprise-grade data protection. Enterprise-grade encryption (TLS 1.3 + AES-256). Your governance data never leaves Knowa's environment.

Three spaces. One platform.

Each space is configured independently, with its own members, documents, permissions, and meeting cadence. They never see each other. They all share the same security model.

Board Space.

Full fiduciary governance.

Agendas, Meeting Packs, minutes, resolutions, and the full document library for the holding company. Board members only. Fully ringfenced. Packs assembled from the vault and distributed by secure link, not email.

Shareholder Agreementv2.1

IPS

Investment Policy Statement2025

Board minutes Q4Ratified

Resolutions logCurrent

Executive Committee.

Operational governance.

A workspace for the management team. Action tracking, internal memos, and an exec-only document library, separated from board materials. The machinery between the board decisions and their execution.

Q1 exec agenda Exec only

A Andrea (Group CFO)

Draft Q4 performance pack ready. Board version shortened. @GC review by Fri?

Action · Finalise Meeting Pack Owner: GC

Family Spaces.

One private group per family.

A collaboration group private to each family unit. Secure document sharing, discussion threads, and a dedicated Knowa Q that queries only that family's own space. No cross-family visibility. Add more family groups as the structure evolves.

Family A · Family B · Family C

Isolated by design
Each family sees only its own space. Knowa Q answers only from documents inside that space. Data never crosses.

Who it's for

Whoever sits around the holding-co table, Knowa holds the record.

Principals & Chairs

See every decision in context. Ask the question before the board meeting, not after. Preserve the institutional memory that outlasts any individual generation.

Group CEOs & CFOs

Run the exec committee in one place, brief the board from the same source of truth, and stop rebuilding Meeting Packs from scratch every quarter.

General Counsel & Company Secretary

Minutes drafted against the agenda. Resolutions logged, signed, archived. Audit trail on every access. One defensible governance record across every layer.

Family Council Chairs

A private space for each family. Secure documents, threaded discussions, and a dedicated Knowa Q to answer family questions, without touching the board's record or another family's space.

Knowa Q · intelligence per space

Ask the record. Space by space.

Every space has its own Knowa Q. The board queries board documents. The exec queries exec materials. Each family queries its own space. Data never crosses space boundaries.

Source-cited answers. No hallucination. Every answer is drawn from your own documents and cited back to the exact minute, resolution, or policy. Nothing is sent to external AI models.

Ask Knowa · Board space Knowa Q

What's the board's standing position on related-party transactions? ⚡ Ask

From the board's record: Any transaction between the holding co and a family entity requires prior board approval and disclosure in the conflicts register. Ratified in the 2023 governance refresh. Last reviewed at the Q2 2025 meeting.

📄 Source Governance charter § 4.3 · Conflicts register

Applications on the platform

Not just documents. Connected Modules on the governance layer.

Purpose-built apps deployed directly inside a space: structured, searchable, and linked to the governance record. The platform grows with the holding company.

Risk register

Live, versioned, visible to the board. Each risk scored, owned, and reviewed on cycle. Feeds the annual board statement.

Concentration riskMedium

Cyber / ITLow

Investment tracker

A structured view of the holding company's positions, managers, and performance, sat alongside the IPS it's measured against. Board and exec see one number.

Portfolio vs IPSOn band

Next rebalance review: Q1

Conflicts register

Declarations logged, reviewed, and visible to the board. Gates recusal on specific agenda items. Related-party transactions flagged and tracked.

Standing declarationsCurrent

Next review: annual

Distribution policy tracker

The policy, the rationale, and the history. Every distribution decision cited back to the board minute that approved it. Ready for every family question.

2025 distributionNov

Ratified · Nov '24 board

Director & family onboarding

A new director, committee member, or family principal arrives, and reads the full context on their own time. Governance charter, last four minutes, open actions, conflicts declared. Ready from day one.

Welcome, new director

3 of 4 induction items complete · conflicts declared

One governance OS at the centre. Every Meeting Pack, minute, decision, and document lives in Knowa, the authoritative record across all three spaces.

Board duties, family charter, conflicts, audit trail. Evidenced from how the family office actually works.

Security

Enterprise-grade security, built for confidential governance.

Knowa is designed for confidential governance work. Security is engineered into the platform. ISO/IEC 27001 certified, continuously audited, and aligned to enterprise best practice.

ISO 27001 certified · independent audit

UK-hosted infrastructure · data stays inside Knowa

Enterprise-grade encryption (TLS 1.3 + AES-256) · never exposed to external AI

Role-based access · space-level isolation · immutable audit log

Pricing

Talk to us about pricing for your organisation.

Every deployment is scoped to your structure, user count, and integration needs. We'll walk you through the options and tailor a proposal to your board's requirements.

On the horizon · extensible governance OS

One platform, however complex the structure becomes. Applications and integrations that grow with you.

New spaces. New purpose-built apps. MCP connectivity to your CRM, portfolio systems and data rooms, so AI agents can query across the stack with the governance layer as context. The platform extends; it doesn't need to be rebuilt.

The family office deserves infrastructure that respects its layers.

See how Knowa brings board, exec, and family governance into one secure platform, without any of them seeing each other.

Book a demo →